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--- minutes:councilnov315 [2015/11/09 00:46] – created Dgillis
+++ minutes:councilnov315 [Unknown date] (current) – removed - external edit (Unknown date) 127.0.0.1
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-  - Agenda approved
-  - Director’s Comments
-	Congrats to Dan on his teaching award
-		Thanks to all those who helped make it possible
-	Faculty Hiring Update
-		Short list of the faculty to 20 or so in the next week or two
-		Looking at interviews beginning in January
-		Filling the position quickly thereafter
-		Bill: 	Exciting portfolio?
-		Stefan: 	broad range of applications, some of which are really exciting, others not so much
-				short list of applicants look good
-		Yang:	how many applications?
-		Stefan:	130ish
-	Grad program assistant update
-		Still being processed in the Dean’s office
-		Stefan: Please encourage the Dean to support the hiring of a new grad assistant
-		Bill:	What stage is it at?
-		Stefan:	Still getting permission to advertise
-	Upcoming tasks
-		a.	curriculum:
-						Charlie has agreed to chair the undergraduate committee
-						They will be moving forward with mobile computing major
-						as well as other housekeeping activities
-						At the graduate level, we will move ahead with the PhD program
-						including updates to dept. regulations about the nuts and bolts of the program
-						Perhaps the development of educational modules in the program [for students who aren’t as "comp sci strong" as others]
-						Yang has agreed to chair the PhD committee
-		b.	new uni initiative:
-						New University Strategic Renewal Initiative
-						New process - initiated out of pres office
-									strategicrenewal.uoguelph.ca
-									news.uoguelph.ca/conversations
-						not connected to PPP or other initiatives
-						Stefan: “we need to be actively engaged in this, and make the case for comp sci”
-						Goal: defining where the uni is 10 years from now
-						Stefan: "we shouldn’t be using this to solve our current resourcing problems"
-		c.	socs growth:
-						need to properly resource the growth we’ve already seen, plus the growth that continues to happen, plus the growth we want
-						need more staff and faculty positions
-						need more money for labs
-						and for renewal of machines
-						where will the labs be located?
-						space etc for faculty and students
-						need to push for a new building
-		d.	DOE forms:
-						for next fall - will be with us soon
-						anticipated teaching and service for fall 2016 and on
-						happy? sign and return
-						not happy? set up a meeting with Stefan
-		e.	winter 16 updates:
-						Overload courses available. Let Michael know by Wed PM.
-							CIS2500
-							CIS3110
-						TA postings
-							update the requirements for the course you are teaching
-							word requirements with metrics if possible
-							TA allotment will be based on enrolments
-							each student only eligible for 1 14 hour per week per term
-							more jobs will be posted as UTA jobs
-							UTAs and GTAs posted by next week (hopefully)
-							Dan: Is there an issue that the UTA positions won’t be able to be converted back to GTAs later?
-							Stefan: I don’t believe so, since the union is pushing for GTA positions
-							Dan: I thought the Dean could write a letter for exceptions to the rule?
-							Sheryl: There are exceptions.
-							Stefan: We don’t want to make this the standard thing we do.
-						grad program funding:
-							more money coming for grad program funding
-								i.	$4500 and $6500 may be increased by a few $1000
-								ii.	uni developing a system to top up students with NSERC grant (to make us competitive)
-								iii.	uni actively engaging competitive scholarships wrt to other unis - if student has an offer from somewhere else, the uni will try to match/competitive offer (maybe higher)
-								iv.	aboriginal students interested in grad studies - extra funding available
-							all on the horizon at the moment, nothing finalized
-							Stefan: if you have a student that looks good, let me know with ample time and I will start asking about these things for the student.
-						security system updated again
-							all CIS student access will be disabled at the end of the semester
-							all winter CIS students will be added to the system
-							Charlie: when will this be done?
-							Sheryl: by January 11, the first day of class.
-.	Other items
-		Dan: Lots of info presented today, will we be receiving meeting minutes?
-		Stefan: I’ll work on a solution to that.
-		Bill: I was going to ask the same thing.