Differences

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--- sysadmin:procedures:change_of_semester [2024/03/27 14:40] – kjohns23
+++ sysadmin:procedures:change_of_semester [2024/08/28 14:54] (current) – tshinin
@@ Line 8: / Line 8: @@
 Import new students from class lists
-  * Run the script ldap-user-import.py against the class lists. The argument should be a shell glob for the class lists.
+  * Run the script ldap-user-import.py against the class lists (grad class lists should be skipped). The argument should be a shell glob for the class lists. This script does not import students currently on coop. That has to be done through ldap-user-coop-add.py (argument is shell clob for all coop lists.
+  * FIXME ldap-user-import.py python 3 version does not work.
 Optionally - Back up file server
 Create New Home Directories
-  *To create new home directories, on gringotts.socs run the script /export/groups/sysadmin/scripts/fs-home-create.py with no arguments. Ensure that the process group ugrad is uncommented in the script.
+  *To create new home directories, on gringotts.socs run the script /export/groups/sysadmin/scripts/fs-home-create.sh with no arguments. Ensure that the process group ugrad is uncommented in the script.
 Ensure all sessionals have SoCS accounts, and are in the sessionals group
   * Add the user to the SoCS ldap manually if staff. If the user is a student, adding them to the sessionals is all that is needed.
+  * make sure they are in the sessionals mailing list at mail.socs.uoguelph.ca
 Check student ldap uid/gid against file server to make sure home dirs mount
-  * Run the fs-home-create-undergrad.sh script first run each semester on FS to fix perms, then use the fs-home-create.sh script after
+  * Run the fs-home-create-undergrad.sh script first run each semester (on barracuda because it takes half day) on FS to fix perms, then use the fs-home-create.sh script after
 Update door access rules for labs
@@ Line 35: / Line 37: @@
 Reset TA account Passwords and email them to instructors
+Set up Redmine projects for instructors who want to use it and connect TA email accounts to them
 Run GIT account creation scrips to create GIT accounts
@@ Line 41: / Line 45: @@
 Update mailing list membership - script on mail server (/root/ or /sysadmin share ?)
+Request VPN Access for current Undergraduate Courses via ithelp@uoguelph.ca. (Anyone in CIS courses should automatically get VPN now).
 ==Lab Maintanance==
@@ Line 48: / Line 54: @@
   * Inspect equipment, replacing broken hardware
   * Fix any other issues
+====== Creating Moodle Courses ======
+  - Browse to moodle
+  - Scroll down and on the bottom right, click Front page settings -> turn editing on. This should reveal the "Add a new course" button beneath the semester accordion menus
+  - Click Add a new course and fill out the form.
+    - You can review past semesters to determine the full course name (or check webadvisor or the course calendar).
+    - The short name is of the form CIS*9999_(W|F|S)YY i.e. "CIS*4410_W15"
+    - Set a generous start/end date window that ends after the exam period (30th of the month)
+    - Click Save and return
+  - After returning to the course landing page, scroll down and on the bottom right Administration block, click Course Administration -> Users -> enrolled users
+    - Click the Enrol users button, search for the instructor and add them using the **"Instructor"** roll
+  - Speak to the instructor to determine whether the registered students will be enrolled using the registrar's class list, a course password, etc.
+  * Move previous semester to previous semesters category
+  * Create new category for new semester