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- Agenda approved
  - Director’s Comments

Congrats to Dan on his teaching award
		Thanks to all those who helped make it possible

Faculty Hiring Update
		Short list of the faculty to 20 or so in the next week or two
		Looking at interviews beginning in January
		Filling the position quickly thereafter

Bill: 	Exciting portfolio?
		Stefan: 	broad range of applications, some of which are really exciting, others not so much
				short list of applicants look good

Yang:	how many applications?
		Stefan:	130ish

Grad program assistant update
		Still being processed in the Dean’s office
		Stefan: Please encourage the Dean to support the hiring of a new grad assistant
		
		Bill:	What stage is it at?
		Stefan:	Still getting permission to advertise
				
	Upcoming tasks
		a.	curriculum: 	
						Charlie has agreed to chair the undergraduate committee
						They will be moving forward with mobile computing major
						as well as other housekeeping activities
		
						At the graduate level, we will move ahead with the PhD program
						including updates to dept. regulations about the nuts and bolts of the program
						Perhaps the development of educational modules in the program [for students who aren’t as "comp sci strong" as others]
						Yang has agreed to chair the PhD committee

b.	new uni initiative:			
						New University Strategic Renewal Initiative
						New process - initiated out of pres office
									strategicrenewal.uoguelph.ca
									news.uoguelph.ca/conversations
						not connected to PPP or other initiatives
						Stefan: “we need to be actively engaged in this, and make the case for comp sci” 
						Goal: defining where the uni is 10 years from now
						Stefan: "we shouldn’t be using this to solve our current resourcing problems"
	
		c.	socs growth:
						need to properly resource the growth we’ve already seen, plus the growth that continues to happen, plus the growth we want
						need more staff and faculty positions
						need more money for labs
						and for renewal of machines
						where will the labs be located?
						space etc for faculty and students
						need to push for a new building
						
		d.	DOE forms:	
						for next fall - will be with us soon
						anticipated teaching and service for fall 2016 and on
						happy? sign and return
						not happy? set up a meeting with Stefan

e.	winter 16 updates:

Overload courses available. Let Michael know by Wed PM.
							CIS2500
							CIS3110

TA postings
							update the requirements for the course you are teaching
							word requirements with metrics if possible
							TA allotment will be based on enrolments
							each student only eligible for 1 14 hour per week per term
							more jobs will be posted as UTA jobs
							UTAs and GTAs posted by next week (hopefully)
						
							Dan: Is there an issue that the UTA positions won’t be able to be converted back to GTAs later?
							Stefan: I don’t believe so, since the union is pushing for GTA positions
				
							Dan: I thought the Dean could write a letter for exceptions to the rule?
							Sheryl: There are exceptions. 
							Stefan: We don’t want to make this the standard thing we do.
						
						grad program funding:
							more money coming for grad program funding
								i.	$4500 and $6500 may be increased by a few $1000
								ii.	uni developing a system to top up students with NSERC grant (to make us competitive)
								iii.	uni actively engaging competitive scholarships wrt to other unis - if student has an offer from somewhere else, the uni will try to match/competitive offer (maybe higher)
								iv.	aboriginal students interested in grad studies - extra funding available
							all on the horizon at the moment, nothing finalized
							Stefan: if you have a student that looks good, let me know with ample time and I will start asking about these things for the student. 
			
						security system updated again
							all CIS student access will be disabled at the end of the semester
							all winter CIS students will be added to the system

Charlie: when will this be done?
							Sheryl: by January 11, the first day of class.

- Other items

Dan: Lots of info presented today, will we be receiving meeting minutes?
		Stefan: I’ll work on a solution to that.
		Bill: I was going to ask the same thing.

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