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- Agenda approved
- Director’s Comments
  - Congrats to Dan on his teaching award
    * Thanks to all those who helped make it possible
  - Faculty Hiring Update
    * Short list of the faculty to 20 or so in the next week or two
    * Looking at interviews beginning in January
    * Filling the position quickly thereafter
        * Bill: 	Exciting portfolio?
      * Stefan: 	broad range of applications, some of which are really exciting, others not so much short list of applicants look good
     * Yang:	how many applications?
     * Stefan:	130ish
  - Grad program assistant update
      * Still being processed in the Dean’s office
      * Stefan: Please encourage the Dean to support the hiring of a new grad assistant
      * Bill:	What stage is it at?
      * Stefan:	Still getting permission to advertise
   - Upcoming tasks
      * curriculum:  
          * Charlie has agreed to chair the undergraduate committee They will be moving forward with mobile computing major as well as other housekeeping activities
         * At the graduate level, we will move ahead with the PhD program including updates to dept. regulations about the nuts and bolts of the program
         * Perhaps the development of educational modules in the program [for students who aren’t as "comp sci strong" as others] Yang has agreed to chair the PhD committee
      * new uni initiative:   
            * New University Strategic Renewal Initiative
           * New process - initiated out of pres office
            * strategicrenewal.uoguelph.ca
            * news.uoguelph.ca/conversations
            * not connected to PPP or other initiatives
                * Stefan: “we need to be actively engaged in this, and make the case for comp sci” 
                * Goal: defining where the uni is 10 years from now
                 * Stefan: "we shouldn’t be using this to solve our current resourcing problems"
      * socs growth:
          * need to properly resource the growth we’ve already seen, plus the growth that continues to happen, plus the growth we want
          * need more staff and faculty positions
           * need more money for labs and for renewal of machines
          * where will the labs be located?
          * space etc for faculty and students
         * need to push for a new building  
      * DOE forms: 
         * for next fall - will be with us soon
         * anticipated teaching and service for fall 2016 and on
          * happy? sign and return
          * not happy? set up a meeting with Stefan
  - winter 16 updates: 
          * Overload courses available. Let Michael know by Wed PM.
                * CIS2500
                * CIS3110
          * TA postings
               * update the requirements for the course you are teaching
               * word requirements with metrics if possible
               * TA allotment will be based on enrolments
               * each student only eligible for 1 140 hour per week per term
               * more jobs will be posted as UTA jobs
               * UTAs and GTAs posted by next week (hopefully)
                  * Dan: Is there an issue that the UTA positions won’t be able to be converted back to GTAs later?
                  * Stefan: I don’t believe so, since the union is pushing for GTA positions
                  * Dan: I thought the Dean could write a letter for exceptions to the rule?
                  * Sheryl: There are exceptions. 
                  * Stefan: We don’t want to make this the standard thing we do.
   - grad program funding:
                    * more money coming for grad program funding
                         * $4500 and $6500 may be increased by a few $1000
                         *  uni developing a system to top up students with NSERC grant (to make us competitive)
                         * uni actively engaging competitive scholarships wrt to other unis - if student has an offer from somewhere else, the uni will try to match/competitive offer (maybe higher)
                         * aboriginal students interested in grad studies - extra funding available
                                * all on the horizon at the moment, nothing finalized
                                * Stefan: if you have a student that looks good, let me know with ample time and I will start asking about these things for the student. 
      - security system updated again
          * all CIS student access will be disabled at the end of the semester
          * all winter CIS students will be added to the system 
             * Charlie: when will this be done?
             * Sheryl: by January 11, the first day of class.
 - Other items
     *  Dan: Lots of info presented today, will we be receiving meeting minutes?
     * Stefan: I’ll work on a solution to that.
     * Bill: I was going to ask the same thing.

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