1. Discuss hardware requirements with staff or faculty member. This should take into account the computing need (office computing, research, software development, etc), the type of hardware already in use by SoCS for this purpose and the budget. SoCS IT should provide purchasing recommendations based on the responses.
2. Reach out to applicable UofG VoR's for quotes. It may be necessary to reach out directly to a sales contact if list pricing seems high. It may be necessary to submit a special request for more exotic equipment. Provide all quotes to the requester, for review
3. If the requester selects a quote and provides an account, confirm which account to use with the Admin Officer. The Admin Officer or Director may need to approve certain purchases
4. Once the order for submission, may sure to communicate any special shipping instructions. Large deliveries can be pre-arranged with Chem-Stores in the Science Complex. Deliveries to other buildings are possible, but require coordination. For example, someone must meet the driver at the Thornborough loading dock and swipe access is needed to enter this area (There is no card reader on the exterior wall, take care not to lock yourself out).

Dell purchases are normally made through the Dell Premier Portal.

• You can request access to portal by submitting a ticket to CCS.
• GL Coding is required for all purchases, make sure to confirm the coding with the Admin Officer before every purchase.
• The PO Number field is mandatory, but is unused by UofG. It is common to use this field to indicate who the purchase is for(ie. RE Person Name), but the max length is only about 10 characters.
• Dell's delivery projections can be quite unreliable. It is a good idea to request confirmation from our account executive (ghia.abbott@dell.com at time of writing) for time sensitive purchases.
• It is possible to order items that do not appear on the Portal, but this is not recommended. Completing this orders with an LVPO is requires a lot of work because this is outside Dell's normal process. In the past Dell has had major problems invoicing us for this type of purchase.